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Executive Administrative Assistant in Columbus at Huntington

Date Posted: 1/23/2019

Job Snapshot

Job Description

Provides administrative and office management support for Huntington's Director of Commercial Business Management and respective teams. The executive assistant is responsible to organize, manage and coordinate supporting activities to ensure the objectives, priorities, and deliverables are met. In addition, the EA may provide some business analyst support to assist in the advancement of key programs, projects, and critical deliverables as assigned.

Job Duties

  1. Calendar, Schedule, and Support Management: Manage, prioritize, coordinate and follows-up on schedules for conference calls, internal and external meetings, offsite gatherings, and other related activity to ensure daily/weekly/monthly priority alignment without conflict. This includes handling travel arrangements, external trips and itineraries, expense report processing and opening, tracking, and approving internal support, expense, and supply acquisition tickets and requests.
  2. Data & Content Summarization: Transcribing raw content from workshops, meetings, or working sessions into a presentable manner.
  3. Projects & Assignments: Will participate on projects and assignments as needed to provide administrative and/or business analyst support to key leaders as assigned.
  4. Logistics & Events: Plan and execute meetings and gatherings including arranging for appropriate logistical requirements such as rooms, conferencing numbers, invites, Audio / Visual needs, food & drink requirements, distribute meeting materials, etc -- this includes but is not limited to managing event planning to include: celebrations, team building and morale events, and employee communication meetings as requested. This may also include taking notes, distributing after meeting content, and / or transcribing notes and information from meetings, events, and workshops.
  5. Communication & Interaction: Provides extraordinary communication, care, and service skills in interacting with colleagues throughout the organization for the acquisition, distribution, and understanding of information, follow-up, and / or change request. This includes the ability to coordinate, collect, consolidate, and prepare presentation materials to be used in meetings and conferences. In addition, answering executives calls will be a important part of this role.
  6. Team & Colleague: Handle all colleague movement (onboarding, off-boarding, add/moves/changes, etc), confidential salary and benefit administration, and performance management coordination in alignment and with the support of the assigned HR manager and teams.
  7. Perform all duties responsibly, independently and with required confidentiality.

The Executive Assistant is the critical navigator and chief communicator of their Executive's day, week, and month -- and therefore will give great care to being in sync, in alignment, and representing the team and company well with great communication, organization, coordination of content, activity, and deliverables.

Basic Qualifications

  • High School diploma or GED required
  • Minimum of 5 years of experience in an administrative support role for a senior leader

Preferred Qualifications

  • Demonstrated knowledge of Microsoft Office software (word, powerpoint and excel)
  • Demonstrated ability to proof-read, edit and manage documents
  • Ability to effectively communicate with all levels of management
  • Strong client service skills
  • Proven ability to work independently in a fast-paced, changing environment
  • Ability to use teamwork to resolve issues and collaborate with others
  • Must possess excellent organizational skills and be extremely detail-oriented
  • Ability to understand executive's priorities and maintain confidentiality
  • Ability to rearrange schedules, meetings, and calls should the need arise
  • Excellent verbal and written communication skills
  • Exercise discretion
  • Ability to prioritize and execute tasks efficiently
  • Proven ability to multi-task and support broader line business team members' needs

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details. Huntington does not accept solicitation from Third Party Recruiters for any position.