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Executive Administrative Asst. in Chicago at Huntington

Date Posted: 6/4/2018

Job Snapshot

Job Description

The selected candidate will provide administrative and office management support for executives of National Settlements as well as other related key stakeholders within the noted line of business. The executive assistant is often responsible to organize and manage office procedures, implement standards and directives as well as do coordination work among the various offices under the Managing Director's control.

Job Duties

  • Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues.
  • Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as book meeting rooms and conferencing numbers, sending invites, arrange for AV facilities, order food and distribute meeting materials.
  • Collect and prepare audio visual presentation materials to be used in conferences.
  • Summarize reports, white papers, proposals submitted to the office as may be required;
  • Prepare office budgets and process executive expense reports;
  • Handle travel arrangements for executives overseas including all land transfers and hotel accommodations.
  • Manage event planning to include: celebrations, team building and morale events, and employee communication meetings as requested
  • Handle all people movement, confidential salary and benefit administration in coordination with the company HR Manager in the area where the executive or officer has authority over.
  • Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security.
  • Perform administrative duties with the highest responsibility and selective confidentiality.
  • Communicate decisions, directives and policy changes to all concerned staff;
  • Serve as liaison between fellow executives and with clients, suppliers and business partners as required

Basic Qualifications

  • High School diploma
  • Minimum of five (5) years' experience in administrative support role or equivalent for senior executive

Other traits, characteristics and experience

  • Ability to effectively communicate with all levels of management
  • Strong client service skills
  • Strong knowledge of Microsoft Office software and company systems
  • Ability to use teamwork to resolve issues and collaborate with others
  • Proven ability to multi-task and support broader line business team members' needs

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details. Huntington does not accept solicitation from Third Party Recruiters for any position.
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